Adult Chaperone Opportunities & Information

The primary purpose of the States' 4-H International Exchange Programs (S4-H) chaperone is to support the exchange delegates while traveling abroad. Delegates' needs range from questions on preparing for travel, to host family issues, to medical emergencies while abroad. Although the chaperone should build rapport with the delegates, his/her main responsibility is to be the group leader. He/she should take charge when problems arise, take disciplinary action with delegates if needed, and serve as a role model while traveling abroad and interacting with people of different cultures. Additional responsibilities include, but are not limited to, providing meet-and-greet services at the airport, helping delegates with international travel procedures, monitoring delegates during the program, and providing guidance for delegates' concerns and issues.  Despite these duties, chaperones have plenty of time to enjoy and learn about the host country, people, and culture.

Chaperone candidates must be involved with 4-H and are selected based on proven leadership, counseling, and management skills.  The chaperone should exhibit involvement and interest in the country for which they are applying and in working with 4-H youth to help them make the best of their exchange experience.

Chaperones are selected at the national level, based on the following criteria:

* Demonstrated ability to work with teens and people of different ethnic backgrounds
* Must have good written and oral communication skills, especially with teenagers, demonstrating exceptional tact and sensitivity to others
* Good leadership and organizational skills
* Should have experience traveling and/or living in another country
* Must be flexible and able to adapt to pressure, uncertain or changing schedules, embarrassing situations, and different expectations
* Must be at least 25 years of age at the start of the exchange
* Must be available for the full exchange period, including any pre-departure orientation activities (e.g. conference calls, email correspondence, state/national orientations, etc.)
* Cannot have a child participating in the same exchange program for which the chaperone is applying

* Should exhibit involvement and interest in the country for which they are applying
* Must have experience escorting/chaperoning youth

* Must be available by phone and email to the delegates starting at least 4 weeks prior to departure
* Some knowledge of local language helpful, but not required

To apply for a chaperone position, the application packet must be complete and arrive in Corvallis prior to November 30th and should include:

* Outbound Chaperone Application Form: includes information on required essay and photos
* Comprehensive Release Form
* Confidential Chaperone Reference: (2 references, from non-relatives, are needed)
* States' 4-H Disclosure Form for Criminal Background Check

Mail completed applications to: Oregon 4-H International Exchange Program State Coordinator, 106 Ballard Hall, Corvallis, OR 97331-3608

If selected as a chaperone, the following materials/forms will be due as outlined below

Due by January 25:

Total program fee payable to: States' 4-H International Exchange Programs

Due by February 22:

* Copy of photo/signature pages of Passport
* Either Medical Form - Japan or Medical Form - Non-Japan

Chaperone Financial Information

For 2017, the program fees for the various chaperoning opportunities can be found by clicking on the chaperone application link above.  These reflect a portion of the total cost of each program for youth delegates.  The chaperone opportunities in 2017 consist of:  Japan 4 week and 8 week programs, South Korea 4 week program, Costa Rica 4 week program and Finland 4 week program.

The fees for chaperoning would be due after national selection of chaperones (by mid-January)
Cancellation Policy:  Payment NOT refundable after each deadline, cancellations must be made in writing, and for exceptional circumstances, refunds are made on a case-by-case basis.
Spending money: Similar to delegates, chaperones will want to bring spending money for souvenirs and personal items.  In addition, chaperones need to talk with S4-H related to potential extra financial needs while on-program (e.g. extra transportation needs, phone cards, and/or incidentals for the delegation such as group meals or last minute lodging due to flight delays). 

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